Maternity Cover Fleet Sales Administrator

Competitive plus benefits

  • Permanent
  • Harry Fairbairn BMW (Glasgow)
  • Glasgow

We’re recruiting for an organised, customer-focused 12 Month Maternity Cover Fleet Bookings Administrator to work in our Harry Fairbairn BMW/Mini, Glasgow


Full time, Monday to Friday, 9.00am – 5.00pm, with an hour for lunch.

About the role

As a Fleet Bookings Administrator, you’ll book through our online systems and over the telephone. You’ll enter fleet customer data with accuracy, liaising with branches and leasing companies as required.

This office-based role will suit a candidate who has fantastic customer service skills, a polite telephone manner, can work well as part of a team and use their own initiative.

Day-to-day duties

  • Managing service, maintenance and repair bookings via an online system in a timely fashion to ensure we stay within agreed service levels.
  • Working on the branch diary via our in-house dealer management system.
  • Answering the telephone and passing calls through to the correct department.
  • Assisting customers who have changed address or registration quickly and efficiently, maintaining a high level of customer service and satisfaction.
  • Using a shared mailbox to update customer data to ensure systems are current and any changes are made quickly.
  • Communicating any issues to team members and management.

Essential skills

  • Excellent attention to detail.
  • Knowledge of Microsoft Word and Excel.
  • A friendly, polite telephone manner.
  • The ability to multi-task and the flexibility to cover a range of roles after in-house training.

Nice to have (but not essential)

  • Knowledge of Skype for Business.
  • Ability to enter data into Excel worksheets.
  • Experience of booking using a dealer management system.

If successful, you’ll benefit from excellent working conditions, including in-house training and support, life assurance and private health care, making our package one of the best in the automotive industry.

Employment within the Arnold Clark Group is offered subject to satisfactory reference and disclosure check.


Every Arnold Clark employee is entitled to a wide range of benefits, including:

  • Discount on new and used vehicles
  • Contributory pension scheme
  • Private medical insurance
  • Life assurance

About Arnold Clark

Arnold Clark is Europe’s largest independent car retailer with over 200 branches across the UK. And you could be part of it.

  • Over 11,000 employees
  • Annual turnover of over £3 billion
  • 24 new car franchises
  • Retails over 280,000 vehicles per year
  • Servicing, repairs, MOTs and tyres

Some benefits are only available after a qualifying period.