• Used cars
  • New cars
  • Nearly-new cars
  • Car finance
  • Vans
  • Motability

Estates Administrator

  • Salary: Competitive plus benefits
  • Type of work: Permanent
  • Location: Glasgow
Apply now

About the role

We’re looking for a new Estates Administrator to join our team at our vibrant Head Office in Hillington.


Monday – Friday, 8.30am – 5pm

About the role

As Estates Administrator, you will provide a helpdesk for our branches and all their Estates inquiries. You will also coordinate job requests through a CAFM system to ensure that the branches are fully functional.

This role will be a great fit for someone with a passion for customer service – in this case, the customers being our branch staff. We’re looking for someone who is confident and approachable with an ability to multi-task.

Day-to-day duties

  • Answer all department calls and field them to the appropriate person.
  • Review reactive maintenance requests raised by branches or other departments and assign to contractors.
  • Keep the various IT systems updated with documents for compliance purposes.
  • Other general admin tasks using Smartsheet, Concept Evolution (CAFM system) and Excel.
  • Offer admin support to our facilities managers and/or the M&E manager and project manager.

Essential skills

  • Previous experience or in depth understanding in Building Utilities 
  • Keen interest in Building Services
  • Computer literate - knowledge of Microsoft Office
  • Ability to multitask
  • Strong communication skills
  • Good telephone manner

Nice but not essential…

Experience of using a Computer Aided Facilities Management system would be useful but training can be offered

Experience in the construction industry would be beneficial but not essential

In return for your skills, you’ll receive one of the best employee benefits packages in the industry including private healthcare, generous staff retail discounts, access to our health and wellbeing hub Space and more.

Employment with the Arnold Clark Group is offered subject to satisfactory references and disclosure checks.


Every Arnold Clark employee is entitled to a wide range of benefits, including:

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Discount on new and used vehicles

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Contributory pension scheme

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Private medical insurance

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Life assurance